Job Description
WALK-IN WEDNESDAY Interview on the spot!
Every Wednesday from 12 PM - 2 PM
2500 E. Devon Ave | Des Plaines , IL 60018
Free Parking / Free Shuttle from the Rosemont Blue Line Station
Position Summary: Detail-oriented and organized HRIS and Licensing/Onboarding Specialist to manage and maintain the accuracy of Human Resource Information System (HRIS) data, oversee licensing compliance, and ensure a smooth onboarding process for new team members. This role is critical to supporting HR operations and maintaining compliance with organizational policies and regulatory requirements.
Essential Duties and Responsibilities: Licensing Compliance: - Distributes all Illinois Gaming Board (IGB) license applications and Rivers Casino onboarding paperwork to job offered candidates for both external hires and internal transfers.
- Coordinates, schedules, and completes onboarding appointments for job offered candidates.
- Reviews all incoming IGB license applications and company onboarding forms.
- Manages, tracks, and resolves all issues pertaining to Team Member licensing with the Illinois Gaming Board. Keeps management informed.
- Coordinates and completes on-site state fingerprinting appointments.
- Communicates with IGB offices to inform of upcoming appointments, request license status updates, and to provide updates on pending applications.
- Responds to IGB requests for updates and information.
- Communicates license approval status to coordinate employment start via phone and e-mail.
- Notify employees and supervisors of upcoming expiration dates and coordinate renewal processes.
- Maintain a comprehensive database of licenses and certifications, including supporting documentation.
Onboarding: - Prepare and organize onboarding paperwork for new hires, ensuring all required documents are completed accurately and on time.
- Coordinate background checks, I-9 employment eligibility verifications, and other pre-employment processes.
- Serves as the primary point of contact for new hires, providing guidance and answering questions about onboarding requirements.
- Collaborate with other departments to facilitate a seamless onboarding experience
HRIS: - Enter, update, and maintain accurate employee data in the HRIS system, including personal information, job titles, pay rates, benefits, and performance records.
- Serves as the primary contact and support for HR Reporting including creating and maintaining reports and dashboards.
- Weekly, monthly, quarterly and annual HR metrics reporting.
- Generate HRIS reports to support decision-making and compliance efforts.
- Maintains and ensures the accuracy of all HRIS systems in relation to all Team Member transactions, benefit administration, performance tracking, and compensation.
- Ensure data integrity by performing regular audits and resolving discrepancies.
- Partners with Human Resources, Payroll, Information Technology, Planning & Analysis, and other departments to fully utilize systems and data.
- Ensures that records, files, and electronic tracking systems are maintained accurately to ensure compliance according to company and regulator policies and procedures.
- Assists with creating and running HRIS and benefits related reports for leadership, governmental agencies, and the IGB in specified formats as needed.
- Timely uploads of file feeds for various partners and vendors.
Additional Duties: - Assists the HR Coordinator with offboarding processes, ensuring proper documentation and system updates.
- Provide support for special HR projects and initiatives as needed.
- Stay up-to-date with HRIS software updates and best practices to enhance system utilization.
Qualifications: (Knowledge, Skills, and Abilities): - Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
- Minimum of 1 year of experience in HRIS administration, licensing compliance, or HR coordination preferred or combination of education and experience.
- Proficiency/knowledge in HRIS platforms (e.g., UKG, Workday, ADP, or similar)
- Experience with Google Suite and advanced use of Microsoft Excel.
- Strong attention to detail and ability to manage multiple tasks and deadlines.
- Excellent communication and interpersonal skills.
- Ability to maintain the highest levels of confidentiality.
- Ability to work flexible shifts and days of the week including holidays and occasional evenings/weekends.
- Ability to obtain and maintain all necessary licensing.
- Ability to work in a high pressure, fast-paced environment.
Physical and Mental Demands - Bend, stretch, and stand for extended periods of time.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
- Perks that Work!
- Medical, Dental, Vision, and Life Insurance
- 401K - 4% match to 5% Team Member Contribution
- $1 Daily Meals
- Earn up to 18 Days of Paid Time Off Your First Year
- Free Shuttle from Rosemont's Blue Line Station
- Free Parking On-Site
- Rivers Casino Scholarship Program for Team Members and their Children/Grandchildren
- Tuition Reimbursement
- Fitness/Gym Reimbursement
- Community Volunteer Opportunities
- Leadership Training & Career Advancement Programs
- Team Member Exclusive Discounts
Rivers Casino
Job Tags
Holiday work, Flexible hours, Shift work, Afternoon shift,