Job Description

Job Title: Personal Assistant to CEO | Dynamic Support Role

Location: Aspen, CO (Frequent visits required) *Must be located in relations to Aspen*

About the Role:

We are seeking a highly organized, proactive, and adaptable Personal Assistant to support a busy and forward-thinking CEO. This is a dynamic role where you will be handling a combination of personal and professional responsibilities, ensuring the CEO’s day-to-day life runs smoothly. You will be instrumental in managing his schedule, travel, communications, household duties, and various projects. The ideal candidate will be resourceful, detail-oriented, and able to anticipate needs before they arise.

Key Responsibilities:

• Calendar Management: Schedule meetings, appointments, and events with precision, ensuring the CEO’s time is managed effectively.
• Travel Arrangements: Coordinate both commercial and private flight bookings, hotel accommodations, and travel logistics.
• Communication Management: Screen and manage emails, phone calls, and other communications, ensuring urgent matters are prioritized.
• Meeting Coordination: Organize and manage both business and personal meetings, ensuring all details are taken care of.
• Document Preparation: Draft, proofread, and prepare documents as needed for meetings and projects.
• Gatekeeping: Act as the primary point of contact for all inquiries, handling requests professionally and efficiently.
• Event/Meeting Planning: Assist in organizing and planning events, from small gatherings to larger, high-profile meetings.
• Expense Management: Track and report on personal and business-related expenses.
• Problem Solving: Provide proactive solutions to challenges that arise both in business and personal matters.
• Household and Personal Support: Manage personal household duties and assist with the CEO’s personal needs, including automobile management and personal care.

Qualifications & Experience:

• Exceptional verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proven experience in providing high-level administrative support to senior executives or entrepreneurs.
• Previous experience managing complex schedules and coordinating travel.
• Ability to prioritize and manage competing demands with a calm and solutions-oriented approach.
• High level of discretion and confidentiality with sensitive information.
• Strong initiative and the ability to work independently while anticipating the needs of the CEO.
• Comfortable with both business-related tasks and personal duties as required.
• 5+ years of experience providing high-level support to C-suite executives, specifically as a Personal Assistant to a CEO or in a similar senior-level support role

What We’re Looking For:

• A highly organized individual who thrives in fast-paced, ever-changing environments.
• A proactive problem-solver who can think on their feet and offer creative solutions.
• Someone who is flexible and able to handle both professional and personal tasks with ease.
• A professional who understands the importance of confidentiality and discretion in high-stakes environments.

If you are a self-starter with a strong work ethic, exceptional organizational skills, and the ability to manage multiple priorities, we encourage you to apply for this exciting opportunity to support a dynamic CEO.

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