Job Description

Event Planning Manager American Heart Association Location: Austin, TX Overview Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there's still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. We’re hiring an Event Planning Manager in Austin, TX. This position leads event planning and implementation for our Austin fundraising events, managing all event logistics and execution, coordinating with stakeholders on pre‑event, event, and post‑event activities, and handling vendor relations. Responsibilities Timeline Management: overall communication on timing and schedules for collateral and other event deadlines, negotiating with vendors on pricing, paper, print quality, quantities, and budget adherence. Vendor Management: research and negotiate with vendors to secure cost‑effective service, including acquiring bids and reviews. Budget Management: track direct expenses for the fiscal year and event year across all events, keep invoices organized per campaign, submit invoices on time. Volunteer Management: determine volunteer support needed for each event, create job descriptions, secure volunteers, and provide on‑site management. Contractor Management: work closely with independent contractors on all event logistics. Day‑of‑Event: on‑site contact, lead all aspects of event execution, including decorations, set‑up, and tear‑down. Periodic travel within the local designated territory (approximately 75% local travel). Qualifications High School Diploma or equivalent. 2 years of experience in event logistics or planning with vendor relations and volunteer management. Knowledge of complex meeting management principles and practices. Excellent verbal and written business communication skills. Proficiency in crafting marketing/event collateral (Canva preferred). Ability to travel locally approximately 75% of the time and maintain reliable transportation. Ability to lift and move large objects when necessary. Basic knowledge and proficiency with Microsoft Office. Compensation & Benefits Competitive base salary aligned with market value. Performance and recognition programs, including merit increases and incentive programs. Medical, dental, vision, disability, and life insurance; robust retirement plan with employer match. Employee assistance, wellness, telemedicine, and medical consultation programs. Professional development through HeartU and Employee Resource Groups. Paid time off (minimum 16 days) and 12 paid holidays per year. Tuition assistance for career development. Equal Employment Opportunity In accordance with local and state laws, qualified applicants with arrest or conviction records will be considered for employment. The American Heart Association is an Equal Opportunity Employer, including Veterans and Persons with Disabilities. EOE/Protected Veterans/Persons with Disabilities To view other opportunities, click here. Date Posted: 3 days ago Requisition ID: 2025‑16326 #J-18808-Ljbffr American Heart Association

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