Job Description

Join to apply for the Event Planning Assistant role at Utah State University Introduction Are you passionate about local food systems, sustainable agriculture, community building, and event planning? Overview Are you interested in creating impactful events that bring together Utah’s agricultural producers, food and ag organizations, small businesses and community members? Looking for hybrid part time work with flexible hours and getting to travel around Utah? Read on! This position supports event planning for Utah’s Transition to Organic Partnership Program (TOPP) within USU Extension. TOPP works to expand and connect organic producers in Utah by building community and offering technical assistance through field days, farm tours, workshops, and webinars. The Event Planning Assistant will work with the Organic Outreach Coordinator to plan, coordinate, and deliver up to 20 events and webinars before the program concludes in September 2026. We’re looking for someone organized, detail-oriented, adaptable, and familiar with event planning, community building, local food systems, and sustainable agriculture. This hybrid role includes remote planning, occasional in-person meetings, and travel for events. Flexibility to work some evenings, weekends, and occasional overnight trips (1–2 per month) is required. Workload will vary, with heavier hours during events and lighter weeks in between, scheduled well in advance. Ideal candidate would live in the Salt Lake City area or be willing to commute regularly, and be able to start in October 2025. Responsibilities Meet with and report to the Organic Outreach Coordinator weekly Assist with planning, coordinating, and executing events from start to finish Manage event timelines, checklists, and task tracking Support in event location planning including communication with venues, catering, and equipment rentals Create and monitor registration and manage attendee communication Help prepare event materials such as signage, name tags, and agendas Assist with event marketing and outreach, including copywriting and promotional materials Attend all events and provide on-site support during events (registration, set-up, tear-down, attendee assistance) Provide webinar support for online events Track expenses and supply needs Maintain accurate records, hourly tracking, and travel expenses Qualifications Prior event planning or administrative experience preferred Familiarity with local food systems and sustainable agricultural production is preferred Strong organizational and multitasking skills Excellent written and verbal communication Good at creative problem solving in fast paced environments Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort in learning new tools Flexibility to work occasional evenings, weekends and overnight travel for events This position requires the employee to provide their own computer and reliable internet connection to complete remote work responsibilities Must have access to reliable transportation to attend events across the state of Utah Required Documents Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” Cover Letter to be typed/pasted at the end of your application Advertised Salary Minimum $18/hr Work Environment This position is primarily remote work but periodic in-person meetings and regular travel and event attendance required Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law. #J-18808-Ljbffr Utah State University

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